🧾For HVAC companies
AI Invoice Follow-up Agent for HVAC Companies
Drafts the polite-to-firm follow-up sequence for unpaid invoices, so you get paid without the awkward call.
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From $79/mo · first delivery in minutes · you approve every send
The problem
Install invoices are large enough that customers quietly wait for their own cash to arrive, and one unpaid system install is a month of your payroll.
What a real delivery looks like
Invoice #884 · $7,900 · 19 days late
Day 19 (drafted): "Hi Paula, the new system should be keeping up nicely with this heat. Invoice #884 for $7,900 has been open since the 1st. If financing is still processing on your end, let me know and I'll note the account so nothing else goes out. Otherwise, any update helps. - Angie's HVAC"
Day 30: Offers the financing option formally, restates terms.
This is the format of an actual delivery. Yours is written from your own website, services, and voice.
How it works
- It tracks which invoices are outstanding and how late each one is.
- It drafts the day 3 / 7 / 14 / final follow-ups in your voice, friendly first, firm later.
- You approve each one. Nothing goes to a client without your say-so.
What it does
- Day 3 / 7 / 14 / final sequence
- Friendly to firm, never threatening
- Tracks who owes what
- You approve every send
Pricing
$79/month · Starter plan · delivers weekly
No contract. Cancel anytime. Every draft waits for your approval.
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Common questions
Does it send anything without me approving it?
No. Every draft waits for your approval. You can edit any message before it goes out, and nothing is published or sent until you click approve.
How long does setup take for a HVAC company?
A few minutes. You describe what you want in plain English, Dutch reads your website to learn your services and voice, and your first delivery arrives shortly after.
What does it cost?
The Invoice Follow-up Agent starts at $79/month. No contract, cancel anytime.
Do I need any technical skill?
None. If you can describe the job to a new employee, you can set this up. There is nothing to install and no integrations required to start.
Related
Questions owners ask first